System Settings

System Settings


The System Settings enable the user to configure the settings of the Orcanos application.

  • Select the System Settings from Admin under System Configuration.
  • It comprises of the following sections:
Idle Time

Idle Time -When a user logs into the system but remains inactive for a certain duration, the system automatically logs them out. You can customize this duration by selecting the desired time (in minutes) from the ‘Idle Time’ dropdown list.

Disconnection Timer for Lockdown Server

Not in use

  • Disabled Major.Minor in New Defect -By selecting this checkbox, users are prevented from entering the initial two digits representing the Major and Minor versions when creating a new defect.
  • Max Item Name Length – Establish the maximum character limit for defining the item name of a work item.
  • Max Defect Synopsis Length – Establish the maximum character limit for defining the synopsis or summary of a defect.
  • Force Checkout for edit – Users are mandated to perform a checkout action before editing an item. The locks the item, preventing simultaneous edits by other users. Following the edit, users must proceed to release check out the item to finalize changes.
  • Notify me on failed login attempts -Users receive a daily email, dispatched at midnight, containing a comprehensive list of all failed login attempts. These notifications are directed to the designated Account Administrator. It’s essential to ensure that user settings are correctly configured to receive these notifications effectively.
  • Static Data Display on Freeze: When this checkbox is selected, work items display static data in the description when the item is frozen (status) and signed (Approved routing state).
  • Hide/Show Data Button State : When this checkbox is selected ,work items remember the last state of the button(Show Data/Hide Data) on the Description section.
User Password Settings

Password Aging(Days) –This functionality prompts users to regularly update their passwords.

Images Hyperlink

Use External IP For Images –The checkbox is selected and disabled by default, along with additional fields (External IP and External Port For View) within this section, which are also disabled. The External IP and Ports are used to replace the HTML link of the image, allowing accessibility from external sources. For cloud applications, it should be set to


Customer Language – Not in use


To operate in secure mode, please configure the following settings. Ensure that your server possesses a Domain name and SSL certificate.

The checkbox is selected and disabled by default and Domain Name field is also disabled with the default value

DMS and Electronic Signature Settings
  • Convert approved documents to PDF – Activate the feature to automatically convert your approved docx, xlsx, pptx to PDF upon approval.
  • Date Formats – Choose the preferred date format for display on the cover page and View PDFs
  • Include all changes within revision inside the cover letter – Enabling this checkbox automatically activate the “Show Change Number” option within the same section of the system settings. This inclusion ensures that all revision details, along with the change number, are displayed in the cover letter and View PDFs
  • Display the complete list of approvals on cover letters(DMS items excluded) – Enabling this checkbox, the Approvals table comprehensively showcase all revision signers’ details, including two additional columns: “Revision” and “Change#
  • Display timestamp alongside date on cover letters – Enabling this checkbox enables the display of Date & Time (GMT) values in the Change Revision History table of work items across various interfaces, including Cover letter, View PDF, E-Revision History, and Export Electronic forms.
  • Show Path-Enabling this checkbox display the item’s path below the change revision history table in the View PDFs
Test Management Settings 

Enable Upper/lower limit Management – If enabled, users can define upper and lower numeric limits in the add/edit test steps. This allows users to input “Measure” values during test execution.

Authentication Method

Use Orcanos/Google/ Office 365/ SAML

In order to use SAML, it is required to contact Orcanos support.

Service Center User Defaults
  • Default License Type-Users can choose any license type from the dropdown list of default license types.
  • Default Group-Users have the option to select any group from the dropdown list of default groups.
  • Default Project-The default project is the Service Center project, and this field is non-editable by default.
PDF Publish 

PDF Watermark Location feature empowers users to position watermarks on PDF Published Documents at various locations, including Top Left, Top Middle, Top Right, Bottom Left, Bottom Middle, and Bottom Right.

Training Management

Launch Training on Pending Approve (ECO Items) allows users to initiate the training task for DMS items linked to the Training record when its routing state is “Pending approve“.

Version (Baseline)

Version(Baseline) Level dropdown list offers two numeric values 2 and 3. Selecting either value apply the chosen version to all existing projects/solutions.

Ask Paul – AI (Beta)

Enabling Ask Paul – AI allows users to activate Ask Paul for work items based on Group Permissions

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